Parish General Assembly

The Parish General Assembly is the general meeting of the parishioners in good standing spiritually, canonically and financially of the Parish and is the general policymaking and appropriating body of the Parish. A Parish General Assembly may be convened for matters other than those involving canonical and dogmatic issues.

This forum is usually held twice a year in the fall and spring and afford all parishioners the chance to have their voice heard in the affairs of the church.

The following sections provide detailed information as to the methodology of how the General assembly functions, who is eligible to participate and what work can be addressed.

The church is governed ecclesiastically by His Eminence Metropolitan Evangelos of New Jersey who was appointed by His All Holiness Patriarch Bartholomew of the Ecumenical Patriarchate of Constantinople. As such we are all governed by the Greek Orthodox Archdiocese of America Uniform Parish Regulations. A standard in which all the churches of North America Adhere to. You can download your PDF copy of those regulations here.

PARISH  GENERAL  ASSEMBLY  MEETING  GUIDELINES

The Parish General Assembly is the general meeting of the parishioners in good standing spiritually, canonically and financially of the Parish and is the general policymaking and appropriating body of the Parish. A Parish General Assembly may be convened for matters other than those involving canonical and dogmatic issues.

Notice of a Parish General Assembly Meeting shall be mailed to all parishioners in good standing spiritually, canonically and financially at least ten (10) days prior to the date of the Parish General Assembly Meeting and shall include the agenda. The agenda shall be prepared by the Priest and the Parish Council and shall include all items to be discussed at the Parish General Assembly Meeting.

A Parish General Assembly Meeting consists of parishioners in good standing spiritually, canonically and financially. A member whose name appears on the Stewardship list and who is not in arrears for the previous years’ financial obligations may take part in the Parish General Assembly Meeting during the first six (6) months of the year if he/she has made an annual financial Stewardship Pledge for the current year. If a parishioner is delinquent for more than the current calendar year, he/she may vote at the Parish General Assembly Meeting only after that parishioner has met the unfulfilled Stewardship financial obligation at least thirty (30) days before the Parish General Assembly Meeting. A parishioner in good standing spiritually and canonically may take part in a Parish General Assembly Meeting during the last six (6) months of the year if he/she has made an annual Stewardship financial Pledge and a contribution to the Parish for the current calendar year.

New parishioners may exercise their vote at Parish General Assembly Meetings if they have been parishioners in good standing spiritually and canonically and have submitted a Stewardship financial Pledge Card for the current calendar year for at least three (3) months before the date of the Parish General Assembly Meeting. A person whose name has appeared on the membership list but is in arrears three (3) years or more in their financial obligations will be considered as a new member.

The quorum for a Parish General Assembly Meeting shall be fifty (50) Stewards. If a quorum cannot be achieved, no vote can be taken. If a quorum is not present, the Parish General Assembly Meeting shall be called a second time within twenty-one (21) days. At such time, decisions may be taken by the number of parishioners in good standing spiritually, canonically and financially present, with the exception of revisions to the Parish By-Laws and matters pertaining to the purchase, sale or encumbering of Parish property, in which case a quorum of parishioners in good standing spiritually, canonically and financially shall be required.

Proxies shall not be permitted at a Parish General Assembly Meeting.

Regular Parish General Assembly Meetings shall be convened by the Priest and the Parish Council, at least twice (2) each year, at dates fixed by the Parish Council.

The Chairman of the Parish General Assembly Meeting shall be elected by the parishioners in good standing spiritually canonically and financially present.

The Secretary of the Parish General Assembly shall be appointed by the Chairman and shall record the minutes of the Parish General Assembly Meeting. The minutes of the Parish General Assembly Meeting shall be signed by the Priest, the Chairman and the Secretary of the Parish General Assembly Meeting. A copy of the minutes shall be posted on the Parish’s Website within thirty (30) days of the Parish General Assembly Meeting.

The minutes of the Parish General Assembly Meeting shall be properly filed so that accurate records of the Parish General Assembly Meeting decisions can be maintained and can be readily available for inspection by the parishioners.

If you have any questions, please contact the Parish Council President or the Church Office at (302) 654-4446.

Committees of the The General Assembly

There are 2 standing committees of the General Assembly. Their sole purpose is to conduct official business on behalf of the General Assembly and both function as oversight of the church’s Parish Council. They are:

The Audit Committee – whose function is to audit the budget and finances of the Parish as prescribed. For detailed information click here.

The Election Committee – who together with the Parish Clergy, facilitate the election of the new year’s Parish Council. For detailed information click here.

From time to time, the General Assembly and the Parish Clergy may elect or appoint ad-hoc committees to conduct various projects on behalf of the parish. These committees follow similar rules as the standing committee of the General Assembly.