BOARD OF ELECTIONS GUIDELINES

ELECTION

  1. At the Fall Parish General Assembly Meeting, Election of the Board of Elections shall take place.

  2. A minimum of seven (7) Stewards shall be elected from among the Stewards present at the Parish General Assembly Meeting. The candidate that is nominated for the Board of Elections must be present at the Parish General Assembly Meeting, no proxies shall be permitted.

  3. A candidate for the Board of Elections CANNOT be a candidate for Election to the Parish Council at the upcoming Parish Council Elections.

  4. A candidate for the Board of Elections CANNOT be an immediate family member of another candidate for the Board of Elections.

  5. A candidate for the Board of Elections CANNOT be an incumbent Parish Council member.

CHAIRMANSHIP

Within three (3) days after the Election of the Board of Elections, the members will meet in order to elect a Chairman. Once a Chairman is elected he/she shall contact the Priest with the results of the Election.

RESPONSIBILITIES

  1. Within three (3) days of the deadline for returning the Application for Nomination, the Chairman will receive the names of the eligible Candidates from the Priest, the Chairman will then inform all eligible Candidates that their name may be placed as a Candidate for Parish Council on the Official Ballot and also will inform them of the date, time and place of the Parish Council Seminar that he/she must attend.

  2. The Chairman will also inform all eligible Candidates of the date that the Parish Council Elections will be held on.

  3. The Chairman will request from all Candidates a wallet-size photograph which shall be posted in the Narthex of the Parish, by the Chairman, no later than the Sunday morning prior to the date of the Elections.

  4. The Chairman shall receive from the Priest and Parish Council the complete list of eligible voters for the Election of Parish Council at least thirty (30) days before the date of the Election and this list shall be posted by the Chairman in the Narthex of the Parish.

  5. On the day of the Elections, the voting will begin at 12:00 Noon and end at 3:00 PM of that same day. The Chairman will check-in all eligible voters, one member of the Committee will hand them a ballot. The other member of the Board of Elections will make sure that each individual ballot is placed in the Ballot box. The member who oversees the placing of the ballots into the Ballot box must make sure that the ballot box is not tampered with at any time during the voting.

  6. At the conclusion of voting (3:00 PM), the Chairman and members of the Board of Elections will take the ballot box and adjourn to a room in order to count and tabulate the votes. The ballots will be counted individually and the result of the number of votes for each candidate shall be recorded by the Chairman.

  7. The Chairman and the members shall then sign all pertinent documents in order to verify that the Elections were valid.

  8. The Chairman shall then call the Priest and report the results of the Election.

  9. The Chairman shall then call each individual newly elected Parish Council member and informing them that they have been elected and may report the results of the number of votes they individually received, but only if they request that information. 

  10. The Chairman may not report the number of votes that any other candidate received to another candidate.

  11. The Chairman shall take the ballots, ballot box and all pertinent documents and leave them in the Church Office following the close of the Elections.

  12. The Priest shall be advised of all meetings of the Board of Elections, which he may attend if he so desires.

  13. A vacancy on the Board of Elections shall be filled by the Parish Council by electing a successor therefore from amongst the parishioners in good standing spiritually, canonically and financially who are not candidates for election to the Parish Council